Neftaly Device Image Upload Sheet.

Neftaly Device Image Upload Sheet (July Edition)

Purpose:
To standardize submission of device photos during July donations—before and after tagging—for accountability, audit readiness, and inventory tracking.

---

1. Submission Metadata

• Device Asset Tag #:
• Device Type: (e.g., Laptop, Desktop, Tablet)
• Serial Number / Model:
• Staff Name & Department:
• Date of Upload: [dd/mm/yyyy]

---

2. Photo Upload Requirements

A. Pre-Tagging Images (at least 2)

• Front View: Full image of device before tagging.
• Side/Rear View: Close-up image showing ports, serial number, or wear.

B. Post-Tagging Image (at least 1)

• Tagged Device: Clear image showing Neftaly asset tag attached.

Note: Files should be named AssetTag_front.jpg, AssetTag_side.jpg, AssetTag_tagged.jpg.

---

3. Upload Instructions

• Accept JPEG/PNG formats only.
• Max file size: 5 MB per image.
• Ensure clear focus and lighting.
• Use form’s upload fields to attach each image separately.
• Mandatory fields: front, side, and tagged images—form won’t submit until all are attached.

---

4. Additional Information (Optional)

• Comments/Observations:
  • Example: “Minor screen scratch on right corner”
  • Example: “Port covers missing—needs replacement”

---

5. Submission Verification (System or Manual)

• Upon upload, system generates receipt confirmation.
• Entry is linked to the corresponding Device Donation Intake Form and Inspection Sheet.
• Missing or unclear images flagged and sent back for re-submission.

---

🔧 Setup & Integration Tips

• Build the form using platforms like Typeform, Jotform, or Paperform, as they offer image-upload fields, previews, and integration capabilities
• Connect uploads to cloud storage (e.g., Google Drive) for easy access and organization .
• Embed conditional logic to require tagged-image upload only after the asset tag field is completed .

---

✅ Benefits

• Establishes a clear audit trail with visual records.
• Streamlines compliance checks and eases inspector review.
• Enables quick identification of missing or unclear images.
• Boosts efficiency in managing donated equipment.